Quotation Format
कोटेशन प्रारूप
A quotation layout offering prices for goods or services with validity and terms.
Download Quotation Format
What the quotation format is used for
Use it to capture organisation name, quotation no., date, quoted to, valid till, payment terms and related details in one standard format. State the validity period and delivery terms so the customer can accept without confusion.
Who should use it
- Accountants and bookkeepers
- Small business owners and shop owners
- Office assistants handling bills and payments
Key features
- Ready-ruled table with 5 columns and 10 rows: S.No., Description, Quantity, Rate (₹), Amount (₹).
- 5 labelled field groups covering Organisation Name, Quotation No., Date, Quoted To and more.
- Signature lines for the people who complete or approve it.
- Clean A4 portrait layout designed to print on a standard office printer.
- Excel version with formatted cells and built-in formulas for totals.
Frequently asked questions
What details does the Quotation Format include?
It includes Organisation Name, Quotation No., Date, Quoted To, Valid Till, Payment Terms, S.No., Description and more, laid out so the form can be filled by hand or typed.
Can I edit the Quotation Format before printing?
Yes. Download the Word (.docx) and Excel (.xlsx) version, add your name, logo or extra fields and then print or save it as PDF. The PDF is best when you only need to print and write by hand.
Is the Quotation Format available in Hindi?
Yes. Both an English and a Hindi version are provided in PDF, DOCX, XLSX format where listed on this page.
Does the Quotation Format meet tax or GST requirements?
It is a general accounting layout. Tax, GST and statutory requirements differ by business and location, so confirm them with a qualified accountant.
Last updated: 11 October 2026