Record Retention Register
अभिलेख संरक्षण पंजिका
Lists record categories with their retention period and planned review or destruction date.
Download Record Retention Register
What the record retention register is used for
Use it to capture organisation name, year, s.no., record category, period, retention period and related details in one standard format. Confirm retention periods against legal and internal requirements before destroying any record.
Who should use it
- Office administrators and facility managers
- Department heads and supervisors
- Teams that keep registers, requests and reports
Key features
- Ready-ruled table with 6 columns and 20 rows: S.No., Record Category, Period, Retention Period, Review / Destroy On….
- 1 labelled field group covering Organisation Name, Year, S.No., Record Category and more.
- Clean A4 landscape layout designed to print on a standard office printer.
- Excel version with formatted cells.
Frequently asked questions
What details does the Record Retention Register include?
It includes Organisation Name, Year, S.No., Record Category, Period, Retention Period, Review / Destroy On, Approved by, laid out so the form can be filled by hand or typed.
Can I edit the Record Retention Register before printing?
Yes. Download the Word (.docx) and Excel (.xlsx) version, add your name, logo or extra fields and then print or save it as PDF. The PDF is best when you only need to print and write by hand.
Is the Record Retention Register available in Hindi?
Yes. Both an English and a Hindi version are provided in PDF, DOCX, XLSX format where listed on this page.
How should I print the Record Retention Register?
Print on A4 paper in landscape orientation at 100% scale. Use a thicker sheet if the document will be handled often.
Last updated: 11 October 2026